Procedure for Selection of the Fourth PRAGMA Meeting Host Site (Spring – Fall, 2003)

Revision 1 June 2002


Summary of Proposal and Selection Procedure


Purpose of this document: To outline a procedure and criteria for proposing and selecting the host site of the Fourth PRAGMA workshop that will give maximum benefit to the PRAGMA effort. The anticipated timeframe for the fourth workshop is from spring to fall 2003.


Eligible Institutions: Institutions who have participated in previous PRAGMA activities are eligible to host the fourth workshop.


Application Schedule: Letters of intent and proposals to host the fourth workshop should be sent to Teri Simas () by 25 June 2002.


Contents of Proposal: Proposals should contain the following information: proposed agenda, location, date and duration, indications of costs covered by host, and other circumstances surrounding desire to host the workshop at this time. Note, in order to maximize impact of workshop and minimize travel, collocating the PRAGMA workshop with related activities will be seen as a major benefit. A maximum of five pages is recommended for the proposal.


Review of Proposal: The proposals will be reviewed by key contacts at each eligible institution. Each eligible institution will have a single vote of preference (in the case there is more than one proposal). The ultimate criteria for site selection will be advancement of the PRAGMA mission and goals. Other criteria will be the ability to host a successful workshop, the proposed timing and relation to other activities, and the proposing institutions commitment to the workshop. Finally, preference will be given to institutions who have not yet hosted a PRAGMA workshop.


Final decision: The final decision will be reached on 11 July 2002 (second day of Second PRAGMA workshop). Short presentations from each applying institution will be made on the first day of the second workshop (10 July 2002), with a decision made by the second day. The final decision will be reached by vote, one per eligible institution. In the case of more than two applications, the voting process will consist of a series of votes, such that during any round the proposal with the smallest number of votes will be removed from further consideration. The process will terminate when any proposal gets the majority vote.


For further information: Please contact either Peter Arzberger () or Sangsan Lee ().




The Pacific Rim Application and Grid Middleware Assembly (PRAGMA) was formed to establish sustained collaborations and advance the use of the computational grid among a community of investigators at the leading institutions around the Pacific Rim. Applications are the key focus of PRAGMA, with the intent of using applications to bring together the key infrastructure and middleware necessary to advance the goals of the application.


The inaugural PRAMGA meeting was held in March in San Diego, California, USA and hosted by UCSD and SDSC. The meeting we co-organized by Philip Papadopoulos and Sangsan Lee, with the assistance of many other individuals. The second workshop will be held in Seoul, Korea on 10-11 July 2002, hosted by KISTI, and is being coordinated by Sangsan Lee and Yoshio Tanaka and a small coordinating group. This meeting is being held in immediately prior to the Korean Grid Forum (12 July 2002). A third meeting is planned for 20-21 January 2003, in Japan to be held immediately prior to the APAN meeting.


At this time, proposals are being sought to host the fourth PRAGMA meeting in the period of spring through fall, 2003.  It is the plan to resolve the location of the fourth meeting at the second meeting in July in Seoul, Korea.  This will ensure a smooth transition of leadership to organize the third meeting since the chair of the fourth meeting will be the co-chair of the third meeting.


Below are guidelines to be considered by interested parties in hosting this meeting.  Applications should be submitted to Teri Simas () by June 22.  The criteria for review are listed below. For any questions, please contact Peter Arzberger () or Sangsan Lee (). 



Content of the Proposal


The proposal should include the following information with a recommended five-page limit.


Statement of intent to host the workshop together with statement as to how the goals of PRAGMA will be advanced by this workshop.


Content of workshop (agenda), including (but not limited to):

-         What applications to be highlighted?

-         Will tutorials be offered, and if so, on what topics?

-         Will there be special groups involved in the workshop?


Logistics: Proposal needs to address

-         Who will be the local chair?

-         What is the structure of the planning committee, if any?

-         Where the meeting will be held?

-         When will the meeting be held?

-         How long (duration) will the workshop last?

-         What is the tentative agenda? Including

o       What arrangements are anticipated for housing people?

o       What arrangements are there for informal discussions, say over meals, receptions?

-         What the host site will cover in terms of expenses for meeting

-         Will other funds be sought? If so, is hosting of meeting contingent upon receiving other funds?

-         What if any extramural activities (visits to local cultural sites) are planned?

-         Is the proposed location near a large or easily accessible international airport?

-         What are the meeting room availability and capacities, eg. Is there the ability to have breakout rooms? What is the size of the plenary rooms?

-         Will there be wireless access for participants?

-         Is there the opportunity for “reduced cost housing” or “guest house” housing?



-         What is your approximate budget for workshop?

-         What funds are available now?

-         What are sources of funding?


Collocation Issues:

-         Will the workshop be collocated with other meeting, e.g. APAN, networking meeting, APGrid, national Grid meetings, other (application meeting)?


Special Circumstances: Articulation of any factors to be considered by group.




Background Material


The following material will be made available on the PRAGMA website (http://pragma-grid.org):

-         UCSD’s NSF Proposal to Host PRAGMA, including

o       Summarized Budget from inaugural PRAGMA Workshop in March 2002

-         Korean Proposal

-          Current Institution and Key Contacts:

o       Australia Partnership for Advanced Computing and its many partners including Monash University and Sydney Visualization Lab: John O’Callahan, David Abramson, Bernard Pailthorpe

o       Bioinformatics Institute of Singapore: Larry Ang

o       Computer Network Information Center, CAS: Yan Baoping, Nan Kai

o       Global Scientific Information and Computing Center, Tokyo Institute of Technology: Satoshi Matsuoka

o       Grid Technology Research Center and Tsukuba Advanced Computing Center, National Institute of Advanced Industrial Science and Technology: Satoshi Sekiguchi, Yoshio Tanaka

o       Korea Institute of Science and Technology Information: Sangsan Lee, Jysoo Lee

o       National Center for High Performance Computing, National Science Council: Whey-Fone Tsai, Fang-pang Lin, Weicheng Huang

o       Research Center for Ultra-High Voltage Electron Microscopy and the Cybermedia Center, Osaka University: Shinji Shimojo

o       STAR TAP/StarLight initiative, supported by NSF and organized by the University of Illinois at Chicago, Northwestern University and Argonne National Laboratory: Maxine Brown

o       Thai Social/Scientific Academic and Research Network (ThaiSARN-3), National Electronics and Computer Technology Center: Sissades Tongsima, Joe Piyawut

o       TransPAC initiative, supported by NSF at Indiana University: Jim Williams, Rick McMullen

o       Universitis Sains Malaysia: Habibah Wahab

o       UCSD: SDSC, CalIT2, CRBS: Peter Arzberger, Philip Papadopoulos